The American Alumni Association is a trust registered under Bombay Public Trust Act 1950. The AAA is looking for a Secretary General to take care of the following responsibilities.

 Position: Secretary General

Role: Manage day-to-day affairs of the American Alumni Association as per the Memorandum and Articles of Association and as guided by the Executive Committee and the President of the organization.

Skills required: The Candidate should be a graduate with excellent communication skills, verbal and non-verbal. Experience in event management would be preferred. Freshers with good communication skills may also apply.

Tasks:

1.       Membership
•        Maintain current database of AAA members
•        Respond to communications from members
•        Follow up on membership renewal via email and phone
•        Collect membership fees as per the latest fee schedule
•        Work on innovative ways to increase membership of AAA
•        Communicate the benefits of AAA to potential members / groups.

2.       Student Grants
•        Communicate AAA’s student grant effort to as many potential student grant applicants as possible
•        Collect student grant application forms by the deadline
•        Prepare lots of forms for sub-committee’s review and interview
•        Organize interviews to help finalize the student grant recipients
•        Sign agreements with student grant recipients
•        Help raise sponsorship for the student grants, the event and AAA corpus
•        Organize the student grant event
•        Communicate with past grant recipients for donations to AAA

3.       Monthly events
•        Organize monthly learning, social and networking events for the benefit of AAA members
•        Monthly events would consist of a variety – such as India-US business, education, social issues, global warming, family picnics, skill development, etc.
•        Get feedback from members to help deliver events that value and interest as many members as possible.
•        Ensure monthly events are either sponsored or are at zero-cost to the AAA.

4.       Annual Sponsorship of AAA events
•        Prepare a presentation consisting of AAA’s past events, its charitable effort, etc.
•        Prepare a list of potential annual sponsors of AAA
•        Present to each potential sponsor the activities of AAA, the activities that are planned for the next year, and benefits of sponsorship.
•        Best efforts for earning maximum sponsorship for each category as the AAA Executive Committee sees fit: Platinum Sponsor, Gold Sponsor, Silver Sponsor, Hospitality Sponsor, Airline Sponsor, Cocktails Sponsor.

•        Ensure that the benefits promised to the sponsors are delivered at each / certain events, as decided.

5.        Book-keeping
•        Maintain vouchers for all payments and receipts that are signed by President
•        Obtain signature on cheques from the authorized signatories
•        Deposit cheques by next day of receipt
•        Maintain a petty cash balance of no more than Rs.2,000
•        Maintain accounts books on a monthly basis as per guidance from the Chartered Accountant
•        Provide necessary information and reports to Auditors, CA and the Executive Committee as required from time to time basis

6.        Miscellaneous
•        Maintain files and archives of all correspondence and paperwork
•        Maintain minutes and circulate agenda of EC meetings
•        Attend monthly EC meetings and events
•        Provide weekly updates to the website and newsletter contact
•        Conduct email, mail and fax correspondence with members, vendors, EC members, potential sponsors, etc.
•        Manage the online payment gateway
•        Meet with the President on a regular basis to make sure that work and projects are progressing as planned
•        Maintain documentation on all payments, receipts, conversations with vendors and sponsors in detail 
   

 If you think you are the right candidate, please send your resume with a covering letter to american.alumni.association@gmail.com.

 Regards,

 Suresh Kotla