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June 26 - 30: Shimla: Process Documentation & Communication Also see this announcement on our new website: http://www.grassroots.org.in/doc_training_vi.htm VIth Residential Training on PROCESS DOCUMENTATION & COMMUNICATION 26-30 June 2008 || Shimla Reason for Choosing the Training Conventional summative evaluation practice involving the use of before-after measurement of results provides information on the outcomes of an intervention. Such measurement tells us nothing about the process that connected the outputs to the inputs and therefore provides no insights into why a particular outcome was achieved. It is commonly presumed that simply replicating the same inputs under similar conditions will consistently produce the same output. But practically the next social and environmental setting will never be exactly the same and, even if it were, intervening forces would almost always change the outcome. So knowing only the result provides no guidance regarding how future performance might be improved. It is the process documentation that could help then! Process documentation exercises greatly deepen perspectives on the context and meaning of development action. Otherwise too, the project implementing personnel often lack necessary skills of documenting and reporting their own achievements in the projects. Analyzing the situations, the processes of interventions made and the achievements/ outputs is difficult task for the project personnel. Training imparts skills of preparing varied types of documents e.g. quarterly/six-monthly/ annual progress reports, annual report of organization, folder, newsletter, poster, manual, photo book, case book, etc. It simultaneously inculcates skills of disseminating the documented stuff in medium-friendly way. Visual presentation of documents is central to all types of documents. Moreover, during the implementation of development projects various case stories and success stories generate that can not only reveal the processes of execution but also give rise to learning. But these stories remain undocumented due to the lack of necessary skills at the part of organization. Training program is also to impart skills among project executives of how to write case and success stories. Objectives of the Training · To sharpen the skills of field executives on process documentation and communication; · To develop professional competence in the field executives especially belonging to development sector; and · To strengthen the qualitative reporting system in the field-based organizations/projects. Venue of the Training PARIMAHAL State Health Training Centre Pantha Ghati, Vikasnagar SHIMLA – 9 (Himachal Pradesh) Medium of the Training The medium of instructions will be mix of Hindi and English. Participants can speak and write in either English or in Hindi. Those who are engaged in projects execution in field and undertake documentation will benefit more. Learning Strategy & Features § Experienced 'Resource Persons' § Substantive reflections of participants' own personal capacities § Group deliberation and experiential activities § Handouts and reading materials § Visuals and pictorials § Residential venue and learning practice without formal time limits Last Date of Application & Registration Deadline for Application: 15 June 2008. Deadline for Fee Receipt: 19 June 2008 Early applications will be given priority. Availability of Places Total no. of seats: 25 The places will be filled on first come first served basis. Module of the Training Tentative module of the training is as under: Day.1 § Process Documentation: Theory & Practice § Importance of Process Documentation § What should be documented? § How to document the process? § Planning of Process Documentation § Planning a Document for communication § Writing the Quarterly/ Annual Progress Report of a Project Day.2 § Techniques of Writing Annual Report of Organization § Techniques of Writing Study Report § Techniques of Writing Research Paper § Techniques of Preparation of Newsletter
§ Good Presentation Skills § Techniques of Good Presentation of Documents/ Reports § Demonstration of Making Good Documents on Computer § Power Point Presentations § Photography and Photo Documentation
§ Importance of Case Story in Process Documentation § Difference between Case Story and Case Study § Techniques of Case Story Writing § Practice of Case Story Writing § Photo Presentation with Case Story
§ Outreach Tools § Techniques of Dissemination of Documented Information § Website: Application and Development § Handling the Press
Every one should have a working knowledge of English or Hindi.
Place of training, Parimahal, is one of the nicest locations in Shimla from where majority of Shimla city is visible. Parimahal is, merely 200 meters walk from Pantha Ghati bus stop in Vikasnagar (Kasumpti) of Shimla city.
Residence campus of Parimahal is green with deodar trees, peaceful and well-connected. There is no trouble in mobile network connectivity. Accommodation for participants will be available from 5 pm of 25th June'08 till 7 am of 1st July'08. Before or after this duration, the accommodation will not be availed by the organizers. Anyone desirous to reside in Parimahal will be his/her own responsibility at his/her own cost. Food & Refreshments During the training vegetarian food will be served. On 25th June'08, the dinner will be served. From 26th June till 30th June, a bed tea, breakfast, lunch and dinner will be served everyday. No breakfast will be served on 1st July. Tea will be served twice during 5 days of the training during sessions. Other Facilities o 2 Desk top computers for purpose of practice o Space/ boards where the participants may display their publicity material e.g. leaflets, brochures, study reports, books, annual reports, CD-ROMs, newsletters, etc. Contribution Towards the Cost A non-refundable contribution of Rs. 8000 per participant is expected to be paid through DD once the Application is approved. DD should be made in favour of GRASSROOTS INDIA TRUST payable at New Delhi. Receipt for fee amount will be produced. Above nominal contribution is towards the cost of (i) accommodation, (ii) hygienic food, (iii) reading material kit, (iv) CD-ROM (to be provided at the end of training), and (v) general guidance. How to Apply and Register? Step-I: Step-II: Step-III: Travel & Transport Expenses The travel and transport expenses to Shimla (and venue of training) and back would be taken care of by the participant or sponsoring organization. The organizers will not be responsible for any travel or transport expenses and or arrangements. Applicant is required to make his/her own bookings etc. Moreover, the organizers cannot arrange for receiving the participants at ISBT, Railway Station or Airport of Shimla. It will be the responsibility of the participants to reach the venue of training. How to Reach the Place of Training? Best way to reach the place of training is to catch bus from Delhi. Regular buses are available from ISBT Kashmere Gate in Delhi to Shimla. Buses are of several types: ordinary state buses, semi-deluxe state buses, deluxe state buses, deluxe luxury buses, or Volvo buses. One can get buses from Chandigarh also. From the bus one has to get down at ISBT Shimla. After the training, one can visit best tourist places of the country. Please note that it is better to book buses well in advance due to heavy rush in summer season. Trains from various places come till Kalka. One can travel upto Kalka by whatever connected trains are available. From Kalka to Shimla, the narrow gauge heritage train runs everyday. This small train is nominated for UNESCO World Heritage, and crosses 103 tunnels in the mountains before reaching Shimla. Shimla Railway Station is close to ISBT (Bust Stand) of Shimla. Various domestic flights are available to Shimla. Shimla airport is 14 km away from main city. Airlines generally have their respective buses to drop the passengers in main city. Bookings for different modes of transport may be made by contacting the following: || Bus from Delhi to Shimla (9 hours journey) HP Tourism: 011-23325320, 23324764 TCIL: 011-23416081-85, 23418023 || Bus from Chandigarh to Shimla (4 hours journey) *all types of buses are frequently available from Sector-17 Bust Station in Chandigarh (no need of reservation) || Train from Kalka to Shimla Please see the schedule of trains at the link: http://wikitravel.org/en/Shimla *Reserve your return ticket from your travel agent or rail ticket counters in your city/town. || Flight Connectivity Please see the schedule of flights at the link: http://wikitravel.org/en/Shimla *Reserve your return ticket from your travel agent in your city/town. How to Reach the Venue? There are two types of local transports available in Shimla. One is the taxi, which is available from Pre-Paid Booth at ISBT. One needs to buy ticket till Pantha Ghati (Vikasnagar), where PARIMAHAL is located on hilltop just few hundred meters away. Other is city bus, which goes till Pantha Ghati. Contact for General Enquiry Mr. Chuni Lal Grassroots Institute SHARA, Top Floor, PO Building Banjar - 175 123 Kullu (HP) Tel: 01903-201201, 222803, 09418133427 E-mail: grassrootsinstitute@gmail.com Websites: www.grassrootsglobal.net/gi Application Form of training is available at: http://www.grassroots.org.in/catalogue/APPLICATION%20FORM%20-%20VI.doc
Shimla is hot destination for tourists as it is historic city in the heart of Himalayas. Shimla was summer capital British India. It carries the same legacy even today. There are more than two dozens of attractions in Shimla for the tourists. Further information can be accessed from the following websites: http://wikitravel.org/en/Shimla http://www.touristplacesinindia.com/shimla/tourist-attractions.html http://himachaltourism.nic.in/shim.htm http://himachaltourist.com/shimla/index.htm Our Next Trainings in 2008 # Project Planning & Proposal Writing to be held on 28-31 July 2008 in Nainital
to be held on 6-12 October 2008 in HP
to be held on 10-12 November 2008 in Delhi
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