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>> >> Comments on the Draft for School Adoption Program

Public Private Partnership for Total Adoption of Government Schools

1.0 Background (add background info from the green book to build the perspective of the current scenario) add in SSA information from narang’s sheet

This document tries to seize the opportunity provided by the government’s initiative of allowing private partnerships with the objective of complete school adoption in government run primary, middle and high schools.

Significantly, from 1999 to 2006, the number of students in MCGM schools has declined from 636448 to 474037 (over 25%).

2.0 Information Regarding Government Schools

Sr. No.	Language	Schools	Students
1	Marathi	448	156537
2	Hindi	235	136501
3	Gujarathi	106	14618
4	Urdu	205	114538
5	Tamil	48	15595
6	Telegu	45	7119
7	Kannada	45	6338
8	English	47	22791
9	Total	1179	474037

Source: Department of Education, MCGM (2006)

3.0 Defining Public and Private entities

For the purposes of this document – Public refers to the Municipal Corporation of Greater Mumbai (MCGM) schools, the teachers and the administrators; and Private refers to companies, organizations and individuals operating in the education arena of the not for profit sector.

4.0 Selection of School

It is necessary for the private entity to adopt a school building (including the school complex) – not an individual school.

If that school is already partly adopted, those people will be asked to shift to another school or be integrated into the existing project if the school committee and other party so wishes.

4.1 Accountability through the School Committee

4.1.1 Composition

The school committee should comprise 5 members – the school head, a school teacher, two representatives from the private sector and a parent.

4.1.2 Quorum

The school committee should follow a quorum of 3, with at least one representative from the private sector present. The committee must meet at least once a month.

4.1.3 Roles and Responsibilities

The School Committee should:

· Draw up and finalize an activity and a financial annual plan (including a budget) for the school. The annual financial plan will be sent to the education department for release of MCGM funds. The activity plan will be sent to the MCGM for information purposes only.

· Conduct a baseline study on the criteria in 4.4 below using an independent authority.

· Post all rules and systems in the HM’s office.

· Meet every month to assess progress against the annual plan.

· Have a system of incentives and rewards for all teaching and non-teaching staff.

· Take action against any party not delivering on the above by writing to the steering committee.

· Ensure independent assessments of students are done every year.

· Take action against teachers violating the “no hitting/humiliation” and “tuitions” clause by referring these teachers to the steering committee.

· Ensure the same team of leadership and teachers stays at the school and is not transferred out for the duration of the five years.

· Ensure the same corporate and NGO can continue to adopt the school for an additional five-year term if progress is made in the school.

· Ensure that government budgeted resources reach the school and is well-used.

· Have the authority to give permission for all school programs, events and activities.

· Conduct an school audit every six months, to determine how the school stands against the model school criteria in 4.4 below. This should be verified every year by an independent authority.

In the event that a NGO or corporate adopt multiple schools in the same building, the HM’s should coordinate scheduling of activities and physical infrastructure should be shared.

5.0 Implementation

5.1 Structure

A not for profit, funded by an established corporate would adopt an existing school with the students, administrators and teachers. The school would be advised on all aspects of functioning and growth by a school committee with representatives from the government, the corporate and the NGO. The existing teachers and the administrators will continue to be paid by the government, while the NGO staff will be paid through the funding corporate.

5.2 Functioning

Add in quality of each of these

General Category	Specifics	Role of MCGM	Role of Corporate/Organisation
Infrastructure and Materials
	Classrooms for every 40 students	Build additional classrooms
	School Atmosphere		Paint the school in bright colors, put up display boards for student work
	Toilets	Build toilets for girls and boys separately
	Drinking water	Provide safe drinking water
	Furniture	Provide all basic school furniture (desks, cupboards, chairs, etc.)	Provide additional furniture if required
	Library	Provide room for library	Provide books, system for categorizing books
	Computer Lab	Provide room, computers, electricity and basic furniture	Provide additional computers and internet connection Maintenance of computers
Can we fit in “a telephone per school”	AV equipment	Provide TVs, DVD, over-head projector, CD players, sound system including intercom system	Request MCGM to provide AV equipment Supplement AV equipment
	Art and Craft	Provide room and basic furniture	Provide art supplies and teacher
	Counseling/Sick Room	Provide small room for one-on-one counseling with two beds for students who are sick	Provide fully-equipped first aid kits
	Text books/notebooks and stationery	Text books to be provided by the MCGM	Notebooks and stationery to be provided by the corporate
	School Hall and Playground	To be provided for by the MCGM	To be used by the NGO for student activities and programs without needing permission each time.
Mid-day Meal
		To be provided by the MCGM. MCGM to use one of the service providers on the accepted list (i.e. Iskon)	To be supervised/supplemented by the corporate and NGO. NGO to supervise both quality, distribution of food and how it is disposed of.
	Maintenance of Infrastructure	To be done by the MCGM. This includes: · Water-proofing prior to the monsoon · Plumbing and electrical work · Provision of cleaning materials · Attending to other areas needing attention as per the school level committee	To be supervised by the school committee
Can we specifically add “during Vacations”	Provision of Space to NGO	MCGM to freely allow NGO to use all school spaces before, during and after school hours for school activities.
	Commercial use of school space	No school spaces to be given out commercially. All spaces to be used for purposes of education only.	No school spaces to be given out commercially. All spaces to be used for purposes of education only.
note	Infrastructure report prepared by the High Court Committee can be referred to
Administration
	Private Public Office space	Provide a room for the school adoption coordinator and private public team to use	Equip and maintain the office room
	School Records	All administrative requirements of the MCGM to be met by the MCGM team at the school Provide computers to HMs that are linked to a central office All school records to both the school level committee and the BMC	Corporate should design efficient systems and processes including computerization of school records. Efforts should be made to cut out all non-essential administrative systems that divert teachers attention from teaching. Corporate to appoint an independent 3 person committee to check student attendance, drop out and student performance at least once a quarter. NGO to keep independent track of all metrics they are working on.
	Information updates	MCGM to inform school level committee on all education notifications	The private/ngo parties must inform the MCGM of any changes/information they need to know
Pre-school (Balwadis)
	Setting up	MCGM to provide classrooms and furniture	Corporate to provide materials for pre-school, as per list developed by NGO
	Teachers		NGO to staff pre-schools with certified or un-certified teachers trained by the NGO
	Funding		Private sector to provide all funding for Balwadi’s
Enrolment and Attendance
	Recruitment of students		NGO social worker to help in recruitment process and ensure all students in the community are enrolled in a school
	Attendance	MCGM teachers to inform Social wker of children with high absenteeism.	Social worker to follow up on cases with low attendance School level committee to recommend bus service where required, the costs of which can be covered by students
Staffing
	Teachers/volunteers	Appoint one MCGM teacher per 40 students	Appointment of additional volunteers to enable a teacher student ratio of 1:20 in order to optimize learning. Research has shown that class size is one of the top factors affecting student achievement. These volunteers may be certified or uncertified but must be trained by the NGO.
	ECA Teachers	Appoint ECA teachers in upper primary sections	Appoint art and craft, PT, computer, librarian, music teachers in all primary schools and in secondary schools where required
	Counselor/special educator		Corporate to hire a school counselor for every 250 students or one per school (the lesser of the two)
	Social Worker		Corporate to hire a qualified social worker for every 250 students or one per school (the lesser of the two)
	Doctor	MCGM should arrange for a doctor/s to come in once a quarter and check each student	NGO social worker/s should help with the check ups and supervise medical check ups as well as ensure medical follow ups are done Corporate to provide an emergency medical fund for students Doctor to focus on teaching preventive health messages to students and staff
	School Adoption Coordinator		Appoint a full-time school adoption coordinator to supervise all school activities and work directly with the school head
	Support Staff		Appoint support staff where required to lessen the administrative burden on teachers, enabling them to be in class teaching
School Culture
	Creation of a strong school culture	MCGM to ensure that the school is safe, following the disaster management plan.	NGO to ensure that the school is safe and nurturing and encourages learning. NGO to ensure fire extinguishers are in school, school doors are not locked and other safety precautions are taken.
	Create a culture of achievement